Blog Details

Scenario Example in Apparel Buying House and Buyer

A leading apparel buying house based in Chennai manages orders from multiple international buyers. One of their prominent buyers, a European fashion retailer, places an order for 50,000 pieces of assorted t-shirts with a strict deadline of 60 days. The buying house sources materials from various vendors, including fabric, trims, and accessories, and outsources production to third-party factories.

Challenges Faced:

1. Vendor Management: Difficulty in tracking raw material deliveries from multiple vendors.
2. Order Tracking: Lack of real-time visibility into the production status across multiple outsourced factories.
3. Quality Control: Managing quality checks at different production stages.
4. Shipment Deadlines: Delays in consolidating finished goods for final shipment.
5. Communication Gap: Poor coordination between internal teams, vendors, and factories.

Solution Provided by Asktek Apparel ERP

1. Centralized Vendor Management:

• Asktek ERP provides a vendor portal to track purchase orders, delivery timelines, and vendor performance.
• Automated notifications for delays or discrepancies.

1. Real-Time Order Tracking:

• Production module tracks each stage of manufacturing with live updates from factories.
• Alerts for delays in critical production milestones.

1. Integrated Quality Control:

• QC checklists and digital inspection forms ensure every stage meets the buyer's standards.
• Real-time quality reports are shared with stakeholders.

1. Shipment and Logistics Management:

• ERP generates shipment schedules and tracks order readiness.
• Automatic documentation generation for export compliance.

1. Collaborative Communication:

• Integrated messaging and reporting tools streamline communication between vendors, factories, and internal teams.
• Approval workflows ensure clarity and accountability.

Summary & Results

Outcome: Reduced vendor delays by 30%. Improved on-time shipment compliance by 25%. Enhanced visibility and transparency across the supply chain. Streamlined communication reduced errors in order execution. Asktek Apparel ERP successfully addressed operational bottlenecks, ensuring the buyer received the shipment on time with superior quality standards.